GDPR Compliance

Effective Date: January 1, 2025

Swiss Digitech GmbH (“payrollrobot.ai”) is committed to safeguarding the privacy and security of personal data in compliance with the General Data Protection Regulation (GDPR). We strive to maintain the highest standards in data protection and ensure our customers, employees, and partners have confidence in how we handle their data.

What is GDPR?

The General Data Protection Regulation (GDPR) is a European Union regulation that came into effect on May 25, 2018. It strengthens data protection rights for individuals in the EU and imposes stringent requirements on organizations that process their personal data. Key aspects include:

• Enhanced transparency and accountability in data processing.
• Rights for individuals to access, modify, and erase their data.
• Strict regulations for international data transfers.

For further details, visit the European Commission’s GDPR page: https://ec.europa.eu/info/law/law-topic/data-protection_en.

Our GDPR Commitment

Swiss Digitech GmbH ensures compliance with GDPR through the following measures:

1. Data Processing Agreements (DPAs)

We provide clear agreements that outline our responsibilities as a data processor and define the scope of processing activities. Customers can request and sign a DPA with us to ensure legal compliance.

2. Transparency and Accountability

We maintain clear policies and procedures for handling personal data, ensuring transparency in:

• Data collection.
• Purpose and legal basis of processing.
• Data retention periods.
• Data sharing with third parties.

3. Data Protection by Design

We incorporate privacy and data protection principles into our product development processes. Our systems and tools are designed to minimize data collection and ensure secure data processing.

4. Security Measures

Swiss Digitech GmbH employs state-of-the-art security protocols to safeguard personal data, including:

• Encryption for data in transit and at rest.
• Regular vulnerability assessments and security audits.
• Access control and monitoring mechanisms.

5. Individual Rights

We respect individuals’ rights under GDPR, including:

• Right to access: Users can request a copy of their data.
• Right to rectification: Users can correct inaccurate or incomplete data.
• Right to erasure: Users can request data deletion, subject to legal obligations.
• Right to data portability: Users can request their data in a structured format.

6. Data Breach Notification

In the event of a data breach, we will notify affected individuals and relevant supervisory authorities promptly, in compliance with GDPR requirements.

Contact Our Data Protection Officer

Swiss Digitech GmbH has appointed a Data Protection Officer (DPO) to oversee GDPR compliance. For any queries or requests related to your data, please contact:

Email: info@payrollrobot.ai
Address: Neumattstrasse 12, 8902 Urdorf, Switzerland

How We Support GDPR Compliance

Data Portability and Deletion

Users can request permanent data deletion or export by contacting us at info@payrollrobot.ai.

Third-Party Processors

We work with trusted third-party processors that comply with GDPR. Regular reviews and agreements ensure data protection standards are met.

Training and Awareness

Our employees undergo regular GDPR and data security training to ensure they understand and implement best practices.

Audit Readiness

We maintain comprehensive records of data processing activities and are prepared for audits or inquiries from supervisory authorities.

Updates to This Policy

Swiss Digitech GmbH reserves the right to update this policy periodically to reflect changes in legislation or our operations. Updates will be communicated on our website and through email notifications.

For additional details or to request a copy of our Data Processing Agreement, please contact us at info@payrollrobot.ai.